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 If
you are a member in good standing of PAEA and you
are willing to consider a leadership role in the field
of art education in Pennsylvania, then consider volunteer
service to PAEA. Board of Directors are always looking
for new, hard working creative people to take on leadership
positons in various capacities within the governance
of the association Board. Take some time to review
the various jobs that avail an interested future leader.
The work is fulfilling and allows you professional
growth opportunities. Review the contents of the PAEA
Job Description Handbook. If you have questions about
any position listed in the handbook, contact any member
of the PAEA Executive Committee for more detailed
information. Consider service to PAEA and join a winning
team of dedicated, creative leaders in art education
within the Commonwealth who work hard to promote the
mission of their professional organization so that
children will have a more construction, creative and
cultured future as we move into the 21st Century.
- Core List
- All PAEA Board Members shall participate in
the following core list of activities in their
job description
- Obtain a copy of, read and understand the PAEA
Constitution
- Obtain and understand PAEA Mission Statement
- Obtain and understand PAEA Strategic Plan
- Attend all quarterly scheduled board meetings
- Talk to officer who previously held your Board
position
- Advocate for PAEA
- Take on a leadership role in your position on
the Board
- Work collaboratively and judiciously with other
Board members
- Brand all official correspondence and literature
with official PAEA logo
- Communicate with PAEA Executive Committee
- Submit intent to serve on PAEA Board annually
and on time to President and Executive Committee
- Submit annual proposed budget to PAEA Treasurer
on time by end of November annually (forecast
out for one year)
- Submit any bills with accompanying official
PAEA Treasurer voucher to Treasurer for payment
- Submit a written report of official activities
to PAEA Secretary at quarterly Board meetings
- Report knowledge of any YAM activities to YAM
officers
- Submit publication articles with any photos
to PAEA Publication Chair and meet quarterly scheduled
copy submission deadlines
- Assist in training and mentoring of new officers
filling a vacancy of previously held positions
- Submit three discrete objectives to President
and Executive
- committee by end of November annually
Read the job descriptions for all board positions
- Executive Committee
- Regional Representatives
- Division Directors
- Standing and Sub Committee Chairpersons
- Representatives to the Board
- Other positions
- President
- Attend to core list
- Serve a two year term of office
- Plan and arrange 4 Executive Committee meetings annually
- Plan and arrange 4 Board meetings annually
- Conduct and preside over all EC and Board meetings
- Prepare official two year calendar with EC
- Prepare meeting agendas and disseminate to Board members approximately one week prior to meeting dates
- Facilitate two Leadership Retreat Teams designed to conduct PAEA business
- Mentor President-elect
- Oversee two conferences
- Mentor two Conference Chairs and team
- Actively support PAEA members in official association business
- Attend, participate, and represent PAEA at Delegates Assembly during term of office at annual NAEA Conferences
- Attend, participate, and represent PAEA in Team East meetings during term of office
- Submit written State of the Association Address at General Meetings at annual conference during term of office
- Schedule two General Meetings for annual conference with conference team
- Write quarterly President’s Message for publication in association newsletter
- Prepare written State of the Association Report to be published in Winter issue of association newsletter
- Work with EC to fill Board vacancies
- Sign official NAEA intent to serve documents at Delegate Assembly
- Past President
- Attend to core list
- Serve a two year term of office
- Oversee bi-annual PAEA official election process during final year of term of office
- Oversee annual Intent to Serve process for association at President’s direction
- Attend and represent PAEA at PAAE meetings as appointed by President
- Act as liaison with PDE and report back to EC and Board
- Oversee fiscal health of association working directly with EC and Treasurer
- Mentor President
- Talk to previous officer who held post
- Make sure transfer of voting positing for NAEA delegate assembly is transferred to PAEA President-elect when term of office concludes (sign official documents at Delegates assembly for incoming PAEA President-elect)
- President-Elect
- Attend to core list
- Serve a two year term of office
- Work with Regional Reps to ensure outreach to PAEA constituents in regions
- Oversee selection process, put forth and present two Outstanding RR Awards at annual conference award banquet
- Schedule RR meeting time for Board meetings with President
- Attend, participate, and represent PAEA as voting member of Delegates Assembly at NAEA annual conference
- Sign and submit official intent to serve with NAEA VP at annual Delegates assembly (note any changes to NAEA)
- Mentor RRs
- Begin 2-3 year-out conference planning process by appointing conference chairs with EC and President guidance
- Serve as grant development officer for association
- Secretary
- Attend to core list
- Serve a two year term of office
- Record and maintain all official Board minutes and trancripts, mailing and documents from Board meetings and deliver to Historian
- Prepare printed draft of minutes for Board meetings
- Treasurer
- Attend to core list
- Serve a two year term of office
- Maintain all association financial records
- Explore investment opportunities and report findings to EC and Board
- Pay all official PAEA bills associated with PAEA business
- Monitor cash flow for Board budgets
- Arrange for annual audit of financial records with outside?CPA or agency and report findings to EC and Board
- Work with President on annual association proposed budget process to be concluded by end of December annually
- Present complete proposed budget to EC and Board at Winter quarterly meetings for endorsement and ratification by Board
- Arrange for, and oversee association phone contracts and calling card processes
- Maintain all association financial records and files
- Investigate, arrange for and manage association liability insurance coverage as necessary for group and group art exhibitions
- Regional Representatives
- Attend to core list
- Serve a four year term of office
- Represent PAEA constituents in respective Regions
- Plan one or more activities for Region members/may collaborate with surrounding Regions on activities
- Align work in Region with association Strategic Plan. Goals, objectives, and Mission
- Prepare and submit one newsletter article to PAEA Newsletter Editor quarterly and meet copy due date—write text in past tense to align with print dates
- Forecast, plan, and prepare annual proposed budget to reflect Region initiatives
- Encourage Region constituents to participate in PAEA/PDE annual Student Art Show in Harrisburg
- Develop YAM activity for March annually
- Liaison between PAEA and members in Region
- Report YAM activities in Region to YAM Chair's, Advocacy and PR Representatives to the Board
- Be fiscally accountable to approved Regional budget
- Take a leadership role as RR at state conference under direction of President-elect
- Brand all official Regional print literature disseminated in Region with PAEA logo and Brand
- Assist Conference Chair's with conference work if event is held in your Region
- Division Directors
- Elementary Division
- Attend to core list
- Serve a four year term of office
- Survey needs of Division and report findings to EC and Board
- Initiate Elementary Art Clubs across Commonwealth aligned with NAEA Guidelines
- Initiate Elementary activities aligned with PAEA and NAEA agenda and Strategic Plan
- Maintain contact with NAEA Elementary Division Director
- Develop/implement art career awareness action plan and bring to EC and Board
- Send correspondence (letter) to all Elementary art teachers in the Commonwealth identifying you as leader of the division
- Middle Division
- Attend to core list
- Serve a four year term of office
- Survey needs of Middle Level Division and report findings to EC and Board
- Initiate Middle Level activity aligned with NAEA and PAEA Strategic Plan and Agenda
- Maintain contact with NAEA Middle Level Director
- Send correspondence (letter) to all Middle Level art teachers in the state
- Secondary Division
- Attend to core list
- Serve a four year term of office
- Nominate Outstanding Secondary Educator nominee for annual award
- Promote membership into the National Honor Societies
- Correspond with and maintain contact with NAEA Secondary Division Director
- Publish Bi-annual newsletter to all PAEA Secondary Art Teachers
- Maintain a Directory of all secondary PAEA Art teachers
- Present and advocate division members to present at the annual conferences
- Survey needs of secondary division and report finding to Executive Committee
- Higher Education Division
- Attend to core list
- Serve a four year term of office
- Nominate Outstanding HE nominee for annual award
- Museum Education Division
- Attend to core list
- Serve a four-year term of office
- Seek innovative ways to promote museum/school collaborations and utilize appropriate assessment tools to document the effectiveness of program
- Align Division work with PAEA and NAEA Strategic Plans and Agendas
- Present and advocate Division members to present at annual conferences
- Maintain a Directory of current educators in level and provide information to association Membership Chair
- Plan and Chair a Division meeting at annual conferences
- Consistently market Division to State Museums Ed. Depts.
- Gather and discuss appropriate information to State Newsletter Editor
- Nominate Outstanding ME nominee for annual award
- Supervision and Administration Division
- Attend to core list
- Serve a four year term of office
- Align work with constituents in Division with NAEA and PAEA Strategic Plan and Agenda
- Represent field and issues to EC and Board
- Work to align the disparate viewpoint of teachers and administrators toward art education
- Dispel stereotype held by art teachers and administrators toward each other.
- Retired Division
- Attend to core list
- Serve a four year term of office
- Align work with Retired art teachers in Commonwealth with NAEA/PAEA Strategic plan and Agenda
- Contact Retired art educators in the Commonwealth
- Create reward program to recognize retired art teachers w/certificate at conference
- Develop resources for successful teaching methodologies
- Mentor new teachers
- Standing and Sub Committee Chairs
- Advocacy / Public Relations Chair
- Attend to core list
- Position appointed by President with endorsement by EC and ratified by Board
- Chair and create an Advocacy Committee
- Design a PAEA Advocacy project annually that is aligned with NAEA/PAEA Strategic Plan, and Agenda
- Research and develop usable and practical materials for art teachers
- Develop plan of action aligned with NAEA/PAEA Strategic Plan, Agenda and State Standards
- Develop and schedule work session “How to visit your local legislator” workshop
- Facilitate the creation of Advocacy reusable cards
- Work with EC and Board to prepare advocacy materials
- Work with Committee to plan PAEA participation in annual Arts Day in Harrisburg
- Collect portfolio of Advocacy materials for use by organization
- Develop Advocacy Packet for Board members
- Create and prepare emergency Advocacy Action Plan
- Report success stories to Publication Chair for dissemination to constituents
- Develop an Advocacy Plan with Public Service Announcement
- Work collaboratively with YAM Chairs
- Youth Arts Month Chair(s)
- Attend to core list
- Position appointed by President with endorsement by EC and ratification by Board
- Coordinate statewide initiative YAM Flag with American Council for the Arts
- Maintain Portfolio of YAM activities conducted in Commonwealth annually and log into YAM binder
- Encourage YAM activities with members and others
- Work collaboratively with Advocacy Chairs
- Awards Chair
- Attend to core list
- Position appointed by President with endorsement by EC and ratification by Board
- Align work with NAEA policies and guidelines
- Collect and communicate nominees for all areas on Board and report finding to EC and Board for ratification
- Work with conference chairs to plan and develop Conference Award Program
- Contract and arrange for all award items to be available at Conference Award Banquet
- Select presenters for annual awards banquet at conference
- Identify at least one nominee per category on Board
- Collect Nominee biographies
- Recognize Retirees annually at state conference
- Encourage/support award recipient to write/publish best practice for Journal
- Write press release for award winners local paper/press
- PAEA Conference Chair(s)
- Attend to core list
- Position appointed by President and President-elect with endorsement by EC and ratification by Board
- Construct a Conference planning team
- Develop a Conference long range calendar of meetings
- Report work on conference to President and President-elect
- Include profit as one of the Conference main goals
- Create a Proposed Conference Budget and submit to EC for review and endorsement and to Board for vote
- Follow Pass On Book Guidelines from previous year
- Create Pass On Book to transfer to next Conference Chair(s)
- Report financial statement to EC and Board at conclusion of conference
- Membership Chair
- Attend to core list
- Position appointed by President with endorsement by EC and ratification by Board
- Correspond with members annually
- Thank you for membership and identify membership benefits
- Correspond with constituents whose membership has lapsed
- Maintain data on membership and report numbers to EC and Board at quarterly meetings
- Update members list from NAEA
- Provide RR with members info (new, renewal, lapse) from NAEA at quarterly Board meetings
- Chair Ad Hoc committee to research membership policies, report finding to EC and Board as it relates to NAEA/PAEA Membership Agreement
- Professional Concerns Chair
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Act as liaison for all PAEA members bringing concerns to the attention of association Board
- Research current trends in field and report back to EC and Board
- Align work with NAEA/PAEA Strategic Plan and Agenda
- Work with honor societies and student Programs such as PA Art Club
- Publications Chair (Newsletter, Journal, Website)
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Publish four editions of the association newsletter annually
- Publish one journal annually
- Maintain web site and align with other published literature
- Align work with NAEA/PAEA Strategic Plan and Agenda
- Appoint Journal Editor
- Collect best practice, news and opportunities
- Serve as official editor and work with President on publishing of association communication
- Coordinate pre-conference communication with Conference Chairs and team
- Disseminate published literature to other appropriate groups e.g. NAEA and other Commonwealth arts groups and legislators
- Align work with association membership chair
- Student Chapters
- Attend to core list
- Student elect President, VP & Secretary at annual PAEA Conference
- Three students positions have (1) vote on board and act as a liaison to Board
- Increase communications to student members and Chapters
- Edit SPAEA website
- Distribute information and updates that are pertinent to students
- Create and present workshops for annual conference
- Representatives to the Board
- Arts in Special Education
- Attend to core list
- Appointed position by President from state representative with endorsement by EC and ratification by vote of Board
- Solicit resources for the field
- Informs Board of new legislation and professional development opportunities in field
- Survey (Needs Assessment) of Division
- Report YAM activities to YAM Chair's
- NAEA EMIG Representative
- Attend to core list
- Advise Board on current technology trends aligned with NAEA and other state art association websites
- Assist Board with technology issues
- Fellows
- Attend to core list
- Appointed position by President from representative of PAEA Fellows with endorsement by EC and ratification by vote of Board
- Consider bringing past Board members as nominee to group
- Report work to EC and Board
- Develop and submit plan of action for Fellows Tea at annual conference
- Work with conference chairs to facilitate annual Tea
- Arrange for speaker for Fellows Forum at annual conference
- Scholarships
- Attend to core list
- Appointed position by President from Fellows Group of PAEA with endorsement of EC and ratification by vote of Board
- Work with Greater Harrisburg Foundation to facilitate awarding of scholarships at annual conference
- Work with State System of Higher Education and Art Department Chair within System to identify nominees for annual Clyde McGeary Scholarship
- Write article for Newsletter reporting on program and work conducted
- Align work with annual Conference Chair and Award Chair for association to facilitate presentation of award at annual conference
- Maintain all correspondence and communications among groups and individuals association with scholarship program and procedures
- Maintain all records and report to EC and Board
- Historian
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Collect and review all official PAEA materials for consideration into PAEA published history
- Write History of Association and publish in Journal or Newsletter
- Archive all official PAEA records at Penn State University
- Liaison to PAAE
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Represent PAEA at PAAE meetings and report back to EC and Board
- Attend and participate in all PAAE meetings in Harrisburg
- Vote on all official PAAE business as representative of PAEA
- Report PAEA work to PAAE officials
- Participate in PAAE Strategic Plan and Agenda
- Minority & Multiethnic Concerns
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Represent minority and multiethnic concerns and report to EC and Board
- Identify issues within area
- Develop plan of action to address issues
- Extend invitation to increase presence of minorities on Board
- NAEA Representative
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Report NAEA work and updates to PAEA at quarterly Board meetings
- PDE Representative
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Report on PDE work to Board at quarterly meetings
- Advise association on work aligned with PDE
- Review Strategic Plan of association and make recommendations to plan
- Parliamentarian
- Attend to core list
- Appointed position by President with endorsement by EC and ratification by vote of Board
- Advise on parliamentarian procedures at all official PAEA events
- Be knowledgeable about parliamentary procedures
- Obtain and have copy of Roberts
- Webmaster
- Alter / update content in a timely manner when directed by the web editor
- Advise the web editor of technical matters affecting style, content and navigation
- Advise the web editor concerning applicability of emerging technologies
- Regularly review web content and advise editor concerning out-of-date material
- Convert documents to html and pdf as required by the editor
- Format the entire web in a logical format that allows maintenance
- Qualifications
- Required
- An ability to work cooperatively as part of a team
- Excellent written and oral communication skills
- Able work in native HTML
- Able to write basic JavaScript
- Able to create Adobe pdf documents - including but not limited to linking documents, creating of forms, conversion of documents to pdf, and minimizing of file size.
- Able to receive documents in many file formats including but not limited to MS Office.
- Able to work with any applicable web editing system - currently Dreamweaver
- Able to work in the operating environment of the PAEA web.
- Able to stay current with emerging web technologies
- The following are a “plus.”
- Experience with e-commerce web setup
- Familiarity with XML
- Experience with database driven web content
- Familiarity with art education
- Evaluation
- Updates done in a timely manner - depending upon magnitude of updates
- Time-critical updates done within 2 business days
- Other updates within four business days
- Major revisions completed within the agreed-on time
- Creation of HTML pages with a theoretical load time of 30 - 35 seconds at 28.8
- Timeliness of reporting out-of-date material to the editor
- Currency of knowledge concerning web technologies.
- Effectiveness in communicating
- Ability to work cooperatively as part of a team
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©2007 Pennsylvania Art Education Association. All Rights Reserved.
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